Payment Posting Line Item Detail Tab General Configuration

Allow Future Batch Dates

Future dates can be entered in the Remittance Advice Batch and Payment Batch windows in the payment wizard or batch update windows by using settings in the Global Registry key PA_ALLOW_FUTURE_BATCH_DATE. RCM Cloud^® can be set to accept no future dates, all future dates, or a specific range of future dates.

When future dates are not allowed or are limited, a warning message displays when an invalid date is entered.

Configuration

For this configuration, use the key(s) in Global Registry Maintenance with the settings described in the table below.

Global Registry Key	Description
PA_ALLOW_FUTURE_BATCH_DATE	Determines whether a future date can be entered into the Batch Date fields in the Remittance Advice Batch and Payment Batch windows in the payment wizard or batch update windows.
	Value 1 Description -1 Any future dates are allowed. 0 Future dates are not allowed. >1 Enter a number of days after the current date that will limit future dates. A future batch date must be less than the number of days entered in order to be valid.

Allow Update of Payment Codes

Payment codes from imported payments can be updated by enabling Global Registry key ALLOW_PAY_CODE_UPDATE. When the registry key is disabled a payment is imported via Payment Entry, the visit number, period, and payment code are locked in the Line Item Modification window.

When the registry key is enabled, the Payment Code field is enabled and can be updated along with the payment amount, check number, etc.

Configuration

For this configuration, use the key(s) in Global Registry Maintenance with the settings described in the table below.

Registry Key	Description
ALLOW_PAY_CODE_UPDATE	Determines whether the payment code for payments can be updated in the Line Item Modification window in Payment Entry.
	Value 1 Description 0 The payment code cannot be updated for payments. 1 The payment code can be updated for payments.

Change Comments Field Label

The Comments field label in the Payment Line Item window in the new batch wizard and the Line Item Detail tab can be changed using the Global Registry key PAYMENT_BATCH_ADD_INF_FLD_NAME. This allows a customized label for information in this field. If Value 1 is null, the field does not display.

Configuration

For this configuration, use the key(s) in Global Registry Maintenance with the settings described in the table below.

Global Registry Key	Description
PAYMENT_BATCH_ADD_INF_FLD_NAME	Determines the label on the in the Payment Line Item window in the new batch wizard and the Line Item Detail tab.
	Value 1 Description Label text Enter the text to display as the field label. Null The label and text field do not display.

Default Payment Batch Number

RCM Cloud^® can automatically create a payment batch number and display it in the Batch No field in the Payment Batch page of the payment wizard by enabling and setting a value for the Global Registry key NEXT_PAYENTRY_BATCH_NO. The key must have a value that will be assigned as the next batch payment number. The number entered is a starting point, and the value increases automatically as batch payments are added. If no value is entered, the field is blank and requires manual entry.

Configuration

For this configuration, use the key(s) in Global Registry Maintenance with the settings described in the table below.

Global Registry Key	Description
NEXT_PAYENTRY_BATCH_NO	Determines whether the Batch No field defaults to an automatically generated number in the Payment Batch page in the payment wizard. The Value 1 determines the next batch number created.
	Value 1 Description Number Enter batch number that will be the first assigned. The number will automatically increase as batch payments are added. No Value The Batch No field is blank and requires a manual entry.

Define Discount Codes

The adjustment codes available in the Adj Cd field in the Line Item Discount tab can be defined using the Global Registry Values key PAYMENT_ENTRY_DISCOUNT_CODES. The discount values include the adjustment code, number of days after the billing event’s bill date that the discount is eligible to be applied, maximum percentage limit for manually entered discount amounts, and whole percentage, which is automatically applied to the balance when the discount adjustment code is selected.

The total amount of the discount is determined by multiplying the original current balance of the billing event (including any non-insurance payments that have been created) by the whole percentage. The maximum percentage limits the total amount that can be entered manually.

Example 1: Discount on visit with non-insurance payments
Total charges: $1,500; Non-insurance payments applied to visit: $375; Visit balance: $1,125; Discount percentage: 10%.

Discount amount: $1,500 (total charges) * .10 (discount percentage) = $150.

If multiple discounts are applied, the first discount is applied to the current balance, while the next discount is applied to the new visit balance calculated after the first discount was applied.

Example 2: Multiple discounts on visit
Total charges: $1,500; Visit balance: $1,500; First discount percentage: 10%; Second discount percentage: 15%.

First discount amount: $1,500 (total charges) * .10 (first discount percentage) = $150. New visit balance: $1,350.
Second discount amount: $1,350 (new visit balance) * .15 (second discount percentage) = $202.50.

Configuration

For this configuration, use the key(s) in Global Registry Values Maintenance with the settings described in the table below.

Global Registry Values Key	Description
PAYMENT_ENTRY_DISCOUNT_CODES	Defines the discount adjustment codes available in the adjustment Adj Cd dropdown in the Line Item Discount tab. The information entered into the Value field determines the discount information. The Data Type and Length fields are not used.   Value Format ADJ_CD. Adjustment code used for discount. NUM_DAYS. Number of days after a billing event’s bill date that it is eligible for this discount. MAX_PERCENT. Maximum percentage limit for manually entered discount amounts. This may exceed the whole percentage. WHOLE_PERCENT. Percentage initially applied to the balance when the discount adjustment code is selected.
	Value Data Type Length Seq. Description ADJ_CD|NUM_DAYS|MAX_PERCENT|WHOLE_PERCENT null 0 1 Enter the code, days, and percentage numbers. For example: 20100|30|15|10.

Display Professional Component Codes

Professional component code text can display in the Period dropdown in several Quick Actions and tabs with the billing event dates instead of simply “1500” by enabling the System Registry or Global Registry key PERIOD_PROF_COMP_CD.

Professional component codes, which are type of service codes used in 1500 billing, can be associated with revenue codes, which are then associated with charge codes. Billing generally creates a billing event when there is a change in the professional component code of the charges on a visit.

When the registry key is enabled, RCM Cloud^® pulls the professional component code for the first charge associated with the billing event and displays its abbreviated text in parenthesis next to the billing event date range in the Period drop-down menu. When there are multiple 1500 events on a visit, this allows the user to view the different professional charges associated with the visit.

Configuration

For this configuration, use the key(s) in either System Registry Maintenance or Global Registry Maintenance with the settings described in the table below. The System Registry takes precedence over the Global Registry.

Registry Key	Description
PERIOD_PROF_COMP_CD	Determines whether the abbreviated text for the professional component code displays in parenthesis next to the billing event date range instead of only “1500” in the Period dropdown.
	Value 1 Description 0 “1500” displays. 1 Abbreviated text for the professional component code displays.

Set Maximum Length for Notes

The maximum length of text in a note can be configured using the Global Registry key NOTES_MAX_LENGTH. This key sets a character limit for notes that are added manually.

Configuration

For this configuration, use the key(s) in Global Registry Maintenance with the settings described in the table below.

Global Registry Key	Description
NOTES_MAX_LENGTH	Defines the maximum length for notes in the system. The default is 255 with a 1,000-character limit.
	Value 1 Description Number Enter a number up to 1,000 characters.