Billing Visit Tab General Configuration

Change OP Location Label

The OP Location field label can be changed to custom text using the Location or Global Registry key OP_LOCATION_LABEL. When the key is enabled, the OP Location label is replaced by text entered into Value 2 of the key. This applies to the Visit tabs in Registration, Billing, Collections, Scheduling, and Payment Posting.

 

Configuration

For this configuration, use the key(s) in either Location Registry Maintenance or Global Registry Maintenance with the settings described in the table below. The Location Registry takes precedence over the Global Registry.

Registry Key	Description
OP_LOCATION_LABEL	Determines whether the default OP Location label or custom label displays in the Visit tab.
	Value 1 Description 0 The OP Location label displays. 1 The label displays text from Value 2. Value 2 Description Label Text Enter the text to display in the field label.

Display Professional Component Codes

Professional component code text can display in the Period dropdown in several Quick Actions and tabs with the billing event dates instead of simply “1500” by enabling the System Registry or Global Registry key PERIOD_PROF_COMP_CD.

Professional component codes, which are type of service codes used in 1500 billing, can be associated with revenue codes, which are then associated with charge codes. Billing generally creates a billing event when there is a change in the professional component code of the charges on a visit.

When the registry key is enabled, RCM Cloud^® pulls the professional component code for the first charge associated with the billing event and displays its abbreviated text in parenthesis next to the billing event date range in the Period drop-down menu. When there are multiple 1500 events on a visit, this allows the user to view the different professional charges associated with the visit.

Configuration

For this configuration, use the key(s) in either System Registry Maintenance or Global Registry Maintenance with the settings described in the table below. The System Registry takes precedence over the Global Registry.

Registry Key	Description
PERIOD_PROF_COMP_CD	Determines whether the abbreviated text for the professional component code displays in parenthesis next to the billing event date range instead of only “1500” in the Period dropdown.
	Value 1 Description 0 “1500” displays. 1 Abbreviated text for the professional component code displays.

Enable Abstract Status

An Abstract Status dropdown can display and be used to set the abstract status for a visit by enabling the Global Registry key BILLING_ENABLE_ABSTRACT. When enabled, the Abs. Status dropdown displays on the Visit tab in Billing and can be used to set the visit’s status for billing.

Configuration

For this configuration, use the key(s) in Global Registry Maintenance with the settings described in the table below.

Global Registry Key	Description
BILLING_ENABLE_ABSTRACT	Determines whether the Abstract Status dropdown displays on the Visit tab in Billing.
	Value 1 Description 0 The Abstract Status dropdown does not display. 1 The Abstract Status dropdown displays.

Enable POS and TOS Options for Charges

The place and type of service can be associated with a charge by enabling the Global Registry key POS_TOS_OPTION. When enabled, the Place of Service and Type of Service dropdowns display in the Visit > Charges tab in Billing and Collections. This information is saved for the individual charge and is typically used for professional claims for payers such as Medicare and Medicaid.

Configuration

For this configuration, use the key(s) in Global Registry Maintenance with the settings described in the table below.

Global Registry Key	Description
POS_TOS_OPTION	Determines whether the Place of Service and Type of Service dropdowns are available on the Visit > Charges tab in Billing and Collections.
	Value 1 Description 0 The dropdowns do not display. 1 The dropdowns display.

Override Charge Code Description and/or Price

The charge code’s description and/or price can be overridden in the Charges tab depending on settings for the charge code in Charge Maintenance. This can be used to change a description (for example, for generic pharmaceuticals) or price that has not yet been entered for the charge in Charge Maintenance.

By checking the Allow Description Override and/or Allow Price Override options for the selected charge in the Miscellaneous section of the Charge Master Maintenance window, users can override the description and/or price set up for the charge in the Charge Entry window.

Configuration

For this configuration, use the Charge Maintenance with the settings described in the table below.

Application	Option	Description
Charge Maintenance	Override checkboxes in Miscellaneous section	Determines whether the charge code’s description and price can be overridden in the Charges tab.
		Option Description Allow Description Override Check to allow a description override. Allow Price Override Check to allow a price override.

Round Down Time Charge Quantities

The quantity for a time-charged service in the Charges tab or created automatically by the Auto Room Charge process can be rounded down by enabling the System Registry or Global Registry key TIME_CHARGE_ROUND_DOWN. This can help with Medicaid and some other insurance carriers, which only pay for full time increments. RCM Cloud^® will round down any number that is less than a full increment.

By default, RCM Cloud^® rounds up the quantities for a time-charged service. For example, if one unit of a service = 1 hour and the charge time was 1:01, the quantity rounds up to 2. When the registry key is enabled, RCM Cloud^® would round the quantity down to 1. If the time charge was 59 minutes, it would round down to zero.

The System Registry key has priority over Global Registry key. If no System Registry key is defined, the application uses the Global Registry setting.

Configuration

For this configuration, use the key(s) in either System Registry Maintenance or Global Registry Maintenance with the settings described in the table below. The System Registry takes precedence over the Global Registry.

Registry Key	Description
TIME_CHARGE_ROUND_DOWN	Determines whether the quantities for time-charged services in Chargesround up or down based on the total time entered.
	Value 1 Description 0 Charge Entry rounds up time charges. 1 Charge Entry rounds down time charges.

Set Maximum Length for Notes

The maximum length of text in a note can be configured using the Global Registry key NOTES_MAX_LENGTH. This key sets a character limit for notes that are added manually.

Configuration

For this configuration, use the key(s) in Global Registry Maintenance with the settings described in the table below.

Global Registry Key	Description
NOTES_MAX_LENGTH	Defines the maximum length for notes in the system. The default is 255 with a 1,000-character limit.
	Value 1 Description Number Enter a number up to 1,000 characters.