Set up Hospital Ward Location

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WARD LOCATION ENTRY/EDIT

Select Systems Manager Menu Option: TEST an option not in your menu
Option entry to test: ADT SYSTEM DEFINITION MENU  DG SYSTEM DEFINITION MENU

ADT System Definition Menu

Add/Edit Beds
Bed Out-of-Service Date Enter/Edit
Bulletin Selection
Device Selection
Edit Bed Control Movement Types
Edit Ward Out-of-Service Dates
MAS Parameter Entry/Edit
Treating Specialty Set-up
Ward Definition Entry/Edit

Select ADT System Definition Menu Option: WARD Definition Entry/Edit

Select WARD LOCATION NAME: Enter name of Inpatient Unit/Location
Are you adding ‘XXX’ as a new WARD LOCATION (the 13TH)? No// Y  (Yes)
WARD LOCATION HOSPITAL LOCATION FILE POINTER: Enter in same name as unit.
Are you adding ‘XXX’ as a new HOSPITAL LOCATION (the 30TH)? No// Y  (Yes)
HOSPITAL LOCATION TYPE: WARD 
HOSPITAL LOCATION TYPE EXTENSION: WARD// <ENTER>
WARD LOCATION G&L ORDER: leave blank
NAME: NEW UNIT//<Enter>
PRINT WARD ON WRISTBAND:  Leave Blank
DIVISION: Enter hospital name or, if multi-divisional, name of division this unit belongs to
INSTITUTION:  Enter hospital name (as named in Institution file)
ABBREVIATION: Enter an abbreviation for the unit, 3-4 letters. This will be used in HL7 code for the room-beds.
BEDSECTION: Enter 2-10 characters describing the bedsection of this ward, i.e. Inpatient or Medicine
SPECIALTY: Enter in name of active treating specialty. ?? for a list of options.
SERVICE: This is a required field, but is specific to the VA and is not typically used with Medsphere ADT.  ?? for a list of options or enter M (Medical), S (Surgery), P (Psych) to select the service best associated with this unit/location.
PRIMARY LOCATION: leave blank
RAI/MDS WARD:  leave blank
Select AUTHORIZED BEDS DATE: enter date to “open” unit
Are you adding ‘MM DD YYYY’ as a new AUTHORIZED BEDS DATE? No// Y  (Yes)
NUMBER OF AUTHORIZED BEDS: Enter number of authorized beds for this unit/location.
SERIOUSLY ILL: leave blank
Select SYNONYM: Enter synonym – should be same as abbreviation above.
G&L ORDER: Enter a unique number between .01 AND 99999; Recommend starting with 1 and entering in multiples of 5 for list of inpatient locations (wards).
Select TOTALS: leave blank

 ROOM-BED ENTRY/EDIT

From the same menu used for ward definition:  ADT System Definition Menu

ADT System Definition Menu

Add/Edit Beds
Bed Out-of-Service Date Enter/Edit
Bulletin Selection
Device Selection
Edit Bed Control Movement Types
Edit Ward Out-of-Service Dates
MAS Parameter Entry/Edit
Treating Specialty Set-up
Ward Definition Entry/Edit

Select ADT System Definition Menu Option: ADD/Edit Beds

Select ROOM-BED NAME: Enter name of room-bed, i.e. 100-1
Are you adding ‘100-1’ as a new ROOM-BED (the xTH)? No// Y  (Yes)
NAME: 101-1// <Enter>
DESCRIPTION: Enter Semi-Private or Private
Select WARD(S) WHICH CAN ASSIGN: Enter the unit that assigns patients to this room-bed. Note: More than one ward name may be entered here.
Are you adding ‘XXX’ as     a new WARD(S) WHICH CAN ASSIGN (the 1ST for this ROOM-BED)? No// Y  (Yes)
Select WARD(S) WHICH CAN ASSIGN: Enter to leave blank or add another ward name
HL7 CODE: Enter the HL7 code sent from sending ADT system as follows: UNIT^ROOM^BED