Procedure Setup Including Charge Dropping Configuration

Home EHR Carevue Frequently Asked Questions Procedure Setup Including Charge Dropping Configuration

Step 1. Create the Procedure

Core Applications …
Device Management …
Menu Management …
Programmer Options …
Operations Management …
Spool Management …
Information Security Officer Menu …
Taskman Management …
User Management …
EHR CAREVUE-EHR MASTER CONFIGURATION MENU …
FM VA FileMan …
Application Utilities …
Capacity Planning …
HIMS DIRECTOR MENU …
HL7 Main Menu …
Test an option not in your menu

Select Systems Manager Menu CCTEST(GTM) Option: TEST an option not in your menu
Option entry to test: MSC CSA MENU Clinical System Analyst Menu

AM     Alert Management …
ART    Adverse Reaction Tracking …
ARTC   Adverse Reaction Tracking Clinician Menu …
CM     Consult Management …
CPRS   CPRS Configuration (Clin Coord) …
DASH   Patient Dashboard Management …
DD     Document Definitions (Manager) …
FM     VA FileMan …
FS     Flowsheet Configuration …
GP     General Parameter Tools …
HS     Health Summary Overall Menu …
MDTP   MDTP Management …
MIS    Text Integration Utilities (MIS Manager) …
MM     Menu Management …
RM     Reminder Managers Menu …
SECL   SECLUSION/RESTRAINT Management Menu …
TEST   Test an option not in your menu
TIU    TIU Maintenance Menu …
UM     User Management …

Select Clinical System Analyst Menu CCTEST(GTM) Option: CM Consult Management

RPT    Consult Tracking Reports …
SS     Set up Consult Services
SU     Service User Management
CS     Consult Service Tracking
RX     Pharmacy TPN Consults
GU     Group update of consult/procedure requests
UA     Determine users’ update authority
UN     Determine if user is notification recipient
NR     Determine notification recipients for a service
TD     Test Default Reason for Request
LH     List Consult Service Hierarchy
PR     Setup procedures
CP     Copy Prosthetics services
DS     Duplicate Sub-Service
FS     Define Fee Services
IFC    IFC Management Menu …
TP     Print Test Page

Select Consult Management CCTEST(GTM) Option: PR Setup procedures
Select Procedure: SARA TEST 2 àEnter name of Procedure
Are you adding ‘SARA TEST 2’ as a new GMRC PROCEDURE (the 55TH)? No// Y (Yes)
NAME: SARA TEST 2//
The new procedure will not be orderable unless the INACTIVE flag is deleted.
INACTIVE: YES// N NO
Select SYNONYM:
INTERNAL NAME:
Select RELATED SERVICES: NEUROLOGY à Add the Service that this Procedure will go to, you can add more than 1.
Are you adding ‘NEUROLOGY’ as a new RELATED SERVICES? No// Y (Yes)
Select RELATED SERVICES:
TYPE OF PROCEDURE: ?? à This can be left blank
This field indicates which type of medicine procedure and thus which
result file in the Medicine Package will hold results for this procedure.

Coordination may be necessary with the Medicine Adpac to determine the
correct procedure mapping.

If this field is not entered, the procedure may still be resulted using a
TIU document, but Medicine results may not be linked to requests for this
procedure.

This field invokes IA# 616.

TYPE OF PROCEDURE:
CLINICAL PROCEDURE:

PREREQUISITE:
THERE ARE NO LINES!
Edit? NO//
PROVISIONAL DX PROMPT: R REQUIRED à if this option is required for Consults it should be required of Procedures
PROVISIONAL DX INPUT: LEX LEXICON à this option will use SNOMED for Provisional Diagnosis field
DEFAULT REASON FOR REQUEST:
THERE ARE NO LINES!
Edit? NO//
RESTRICT DEFAULT REASON EDIT:

Inter-facility information:
IFC ROUTING SITE:
IFC REMOTE PROC NAME:
Select IFC SENDING FACILITY:
Orderable Item Updated

Step 2: Adding users or teams to a specific Service to Complete the Procedure

~ Resulting a Procedure has the same rules and resulting a Consult. It can be by team or user. Notifications should be set appropriately as well.

Select Consult Management CCTEST(GTM) Option: SU Service User Management
Select Service/Specialty: NEUROLOGY à Enter the Service that is tied to the Procedure that was just built
SERVICE INDIVIDUAL TO NOTIFY: USER,NURSE NU REGISTERED NURSE à Enter a user
Select SERVICE TEAM TO NOTIFY: àEnter a Team name
Select NOTIFICATION BY PT LOCATION:

Select UPDATE USERS W/O NOTIFICATIONS:
Select UPDATE TEAMS W/O NOTIFICATIONS:
Select UPDATE USER CLASS W/O NOTIFS:
Select ADMINISTRATIVE UPDATE USER:
Select ADMINISTRATIVE UPDATE TEAM:
SPECIAL UPDATES INDIVIDUAL:

Step 3: Create Note Title

Log in to Putty>Test an Option>MSC CSA>CPRS>TIU Maintenance menu>Document Definition
Select: Create Document Definition
At this point the Document Definition Hierarchy will appear on the top half of the screen and prompts will be below:
Select Action: Next Level (This means you want to go down another level in the hierarchy)
Select Clinical Note Item: #2 Progress Notes
Select Action: Next Screen// NEXT LEV Next Level (you need to go down into the Progress Notes so your new Document Definition title is under Consults in the hierarchy)
Select PROGRESS NOTES Item (Line 3-36): 14 Consults (or whatever number Consults is in your list)
Select Action: Next Screen// TI Title (indicates you are adding a title into this level)
Enter the Name of a new PROCEDURE: SARA TEST 2 PROCEDURE (Type in the name of your new Note Title for your procedure. It’s good to have Procedure Result in the title)
CLASS OWNER: CLINICAL COORDINATOR// CLINICAL COORDINATOR
STATUS: (A/I/T): INACTIVE// A ACTIVE Entry Activated(must be active to be seen and used by users)
SEQUENCE: enter past
MENU TEXT: Consult Diane Result Replace (Just showing you the note title name again)
Entry Created (this should appear if you have successfully added a new Document Definition (note title)

CONGRATULATIONS! YOU HAVE NOW CREATED A NEW CONSULT. YOU NEED TO TEST IT OUT TO MAKE SURE IT WORKS LIKE YOU WANT IT TO.

STEP 4: CREATE A CHARGE FOR THE CONSULT

Option entry to test: MSCIC CONSULT CHARGE ENTRY Charge Master Consult Entry
Select CHARGE MASTER SERVICE ITEM NUMBER: 95806 GENERAL HOSPITAL GENERAL HOSPITAL SLEEP STUDY (Type in the Charge Master Number you want to associate with your PROCEDURE. This number should be provided to you by the site based on their current Charge Master.)

The CCM Entry screen below will be displayed.

If you wish, you may enter another CONSULTS:
Service Item Number should already be displayed
Use Down Arrow to go down to next field:
Consult Orderable Item: Type in the name of your consult (which is the orderable item also)
Division: Should display your site
Included Charges and Units: These fields can usually be left blank if you are just associating the charge for the consult. (It is possible to use these fields to add in Supply Charges that need associated with the Consult as well. See Supply item Charging – Installation and Set Up Guide for additional details)
Arrow down until your cursor is in the bottom half
COMMAND: SAVE
COMMAND: QUIT
THE CHARGE MASTER NUMBER YOU ENTERED IS NOW ASSOCIATED WITH YOUR PROCEDURE. WHEN THE PROCEDURE IS COMPLETED, A CHARGE ENTRY SHOULD BE GENERATED, CROSS OVER MIRTH AND CREATE A CHARGE BILLED. ***ALWAYS TEST YOUR PROCEDURE AND CHARGE TO MAKE SURE THERE ARE NO ERRORS DISPLAYING AND THAT THE CHARGE CROSSES OVER AND DOES GENERATE A CHARGE.

Procedure Setup Including Charge Dropping Configuration

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